Making Minutes More Efficient

When your work involves a lot of meetings – whether with clients or colleagues – it's important to make sure you're keeping accurate records of what goes on. Traditionally, this problem has been solved by the process of taking minutes. Usually, an individual within the meeting takes responsibility for either typing or hand-writing a full account of what has been discussed.

The problem with traditional minutes is that they're not always the most effective way to record what's happened. If an active member of the meeting has taken responsibility for them, it can mean that they're not able to be as involved in the meeting as they might like. Alternatively, this set up can mean that  the meeting has to be paused while the minutes are 'caught up'.

One solution to this problem is to have an additional staff member who is not actively involved in the meeting take the minutes.  Of course, this is only possible if your company has the resources to do this.

Our suggestion is to go digital and record your meetings. This can be easily and effectively done with a digital dictation machine/notetaker and a microphone. A conference microphone like the CM-1000 works best as it picks up good quality sound from everyone around the table. 

The digital recording can then be made available after the meeting for all the attendees. The recording can also be transcribed into a written report format. Either way, recording your meeting means that your minutes can be taken much more efficiently – allowing everyone in the room to give their full attention to the discussion at hand.