How to Choose

One of the ways to determine which is most suitable is by finding out how often the system is used through the day, and where they are used, the reason for this is that you generally get features in the Professional systems which are more suited to high volume use, and whilst the cost can seem to be significantly more, the efficiency and productivity is greatly improved.
Low/Medium use
These systems, such as the
Philips LFH9375 or Olympus DS2500 are true dictating systems. They allow recording, reviewing, inserting or overwriting all within the same file. These systems have push buttons on the side for record and playback. In order to send the files, the author needs to plug in a cable, find the recording via the PC, and manually send the recording to the secretary across the network or via email. Both these have rechargeable batteries with them that charge via the USB cable. They are also suitable people ‘out in the field’ a lot.
High Volume use
These systems, such as the
Olympus DS5000 or Grundig Digta 7 are also true dictating systems; however they have some significant additional feature. The first thing is they have slider function switches on the side, this not only makes it more ergonomically more pleasing to use, they also are easier to use without having to look at what you are doing. Next is the docking station. This has a 2 fold purpose, (1) it can be used as a charging station and, (2) it allows for easy transfer of files to the PC as there is no need to keep looking for the cable and inserting it into the recorder. And finally, the software that comes with the Professional systems can be set to retrieve the recorded file once the handset is docked, and automatically send it to the secretary.
All these systems come as
starter kits, which comprise of everything for one author and one secretary as a reduced rate when buying the items individually.