The beauty of using digital products is that it offers better sound quality, and when the system is set up correctly the secretary can allocate their work much more efficiently.

When a digitally recorded file is sent to a secretary, they should be able to tell who it was sent from, when it was recorded, and how long the recording time is.

Into their PC is plugged a foot pedal and headset, and with the correct software the secretary will be able to control the playback and type up the letter or report.

Additonally, prioritised recordings are easier to identify, and movement between recordings is much faster than the tape based systems.